Schedule templates enable you to adapt Time & Attendance Management rules to the working organisation for a day. This involves creating a standard daily schedule that you can modify in planning without needing to create a specific schedule. To create a schedule template (find more information through the Kelio Setup online help), you must:

 

1.Create working periods that will act as references when creating windows. A period is defined by a clocking-in (I) and a clocking-out (O): 

2.Create working windows as a function (Fx) of the clockings-in (I) and clockings-out (O) in working periods:

 

Example:

•In a daily schedule, a working period is defined that starts at 8 a.m. (E1) and finishes at midday (S1).

•As a management rule, a clocking-in allowance is positioned relatively 2 hours before the start (E1) of this period, i.e. at 6 a.m. (E1 minus 2h).

If a system administrator assigns this schedule to an employee in the Planning and then modifies the working period for a day by making it 9 a.m. to 1 p.m. instead of 8 a.m. to midday, the clocking-in allowance will automatically begin at 7 a.m. instead of 6 a.m., i.e. 2 hours before the start of the period (E1).

Daily schedule concept

A daily schedule may contain up to five working periods over the same day. The working periods represent the clocking times expected from an employee who complies with the desired working day.

There is not necessarily a direct link between the duration of the working periods defined here and the contracted times (day or half-day). Indeed, you may define an 8-hour working period for a Friday while maintaining a contracted time of 7 hours or even define a working period for a Saturday when the contracted time is zero.

It is important to distinguish between two types of daily schedules:

•So-called rest schedules: these are schedules that contain no defined working period.

•So-called work schedules: these are schedules that contain a defined working period. The contracted time may be zero