It is possible to intervene on an employee's absences over a chosen period in order to make advanced changes on the parameters of the absence selected. In this way you can, for example, convert a day's absence into a morning or afternoon absence only, or vice versa.

tog_minus        Modifying an absence file

To switch to file mode and modify the absence parameters, you must:

1.Activate the absences icn_absence in the toolbar.

2.Double click or select Consult the absence/business leave by right clicking on the absence.

3.The screen display all the files entered on the planning open period. If needed select another file to access the absence parameters.

4.Enter or modify the various absence parameters:

•Absence type,

•Entry mode,

•Absence period,

•Repetition of absence,

•Comment,

•Time allocated per day of absence.

icn_infohelp

The impact of these concepts on totals is detailed here.

5.Save then Close.

tog_minus        Modifying an approved absence request

When an absence request has been approved by all of the users concerned, it automatically leads to the creation of an absence file in the Time & Attendance Management system. The procedure for modifying an approved absence request is therefore the same as that used for an absence file.

tog_minus        Modification of a non-validated absence request

It is not possible to modify the parameters of a non-validated absence request from the planning. Only the requester themselves, from their Employee Self-Service, or the validator, can intervene on it.

tog_minus        Approving an absence request

Only managers with validation rights can act on this feature.

There are two ways of approving or rejecting an absence request:

1.When right clicking on the absence, the authorised validators can either accept the request by clicking on Validate the absence/business leave request, or refuse it by clicking on Refuse the absence/business leave request.

To see details of a request before making a decision:

2.Double click or select Consult the absence/business leave request by right clicking on the request. All of the available information for this request is displayed for information purposes. The validator can process only the Status of the request by selecting the desired option in the dropdown menu, and if applicable adding a Comment.

3.Click on Save to confirm the modifications made.

icn_infohelp

In morning, afternoon or night display mode, a half-day absence may spread over the entire day. It depends on the setup of Daily schedules.

Example: Absence from 1:30 pm to 6:00 pm on a schedule with working periods from 9:00 am-12:30 pm and 1:30 pm to 6:00 pm.

 

Merge the mornings, afternoons and nights in the employee planning is checked:

No

Yes

Absence_⅓ day_divided

The absence is on the second part of the day.

Absence_⅓ day_merged

The absence is spread out over the entire day whereas it is a half-day absence.