Personal data

Staff administration > Administrate > Configure > Personal data > Identity, this tab allows you to add more detailed data concerning the employee's identity.

Enter or modify the data in the blue fields, then click on Save.

•Title (when you enter his/her date of birth, his/her age is calculated automatically and is displayed beside it in the screen)

•Resident permit

•Social security

•National identity card

•Passport

•Customisable fields

•Documents

Manage an employee's identity photo

Staff administration > Administrate > Configure > Personal data > Contact information, this window allows you to group together the employee's private contact and emergency data. Enter or modify the data in the blue fields, then click on Save.

•Personal phone No.

•Address

•Personal Internet

•, and icons)

•Customisable fields

Staff administration > Administrate > Configure > Personal data > Family, this screen allows you to manage changes in the employee's family situation. You can indicate his/her current situation and the names and dates of birth of his/her children. You can use this to plan your Christmas party, for example.

Family situation

1.Click on to indicate a new family situation or on to modify it (overwrites the current element).

2.Select the different elements via the dropdown menus or the advanced selection .

3.Enter the Start date. Click on to confirm. If you make a mistake, delete the line created by clicking on .

Children

4.For the children, indicate Surname and First name, the Date of birth, the Gender and if applicable whether this child is Dependent on the employee.

5.Add other children by clicking on . A counter automatically displays the number of children each employee has.

6.Double-click on an existing line to make changes. Delete by clicking on .

Spouse

7.Enter the spouse’s Surname and First Name.

Documents

8.Attach documents if necessary.

9.If necessary, fill in the Customisable fields.

10.Save.

The Staff administration > Administrate > Configure > Personal data > Transport tab allows you to better manage your employees' travel and means of transport.

Driving licence

1.Select the Type of driving licence (see system fields) in the dropdown menu.

2.Indicate the Driving licence No. and the Number of points. Alerts on the number of points on the driving licence will be sent to you.

Commuting

In order to generate statistics on your employees' daily travel or to calculate the reimbursement of his/her travel, you may indicate the distance and duration of a journey. Click on and fill in the fields available to add the Travel pass your employee has. If you want to change a current ticket, double click on the line in question and make the modifications you want. An alert on the pass’ validity will be sent to you.

Business vehicle

You can also fill in the data related to the employee's vehicle for better management of your vehicle fleet. Select the different elements via the dropdown menus or the advanced selection . These come from the system fields.

Add a comment, a document, and optionally complete the Customisable fields. Remember to Save the data entered.

Staff administration > Administrate > Configure > Personal data > Bank, in this window, you can enter the employee's different bank account numbers in IBAN, BIC/SWIFT or other formats for a possible payment abroad. You are free to add a comment.

The different Account use types come from the system fields. You may attach a document to this tab by clicking on . Fill in the Customisable fields if necessary and remember to Save the data entered.

With Staff administration > Administrate > Configure > Personal data > Occupational health, you can anticipate disability recognition validity end date renewals and provide GP information.

Specific medical issues

1.Check Incapacitated as a result of occupational disease.

2.Add a start date and a Comment.

3.Check the Disabled worker box.

4.Click on .

5.Enter the different Card numbers.

6.Select the employee's disability in the dropdown menu if you want to. You may add another type of disability in Setup.

7.Where applicable, add a Validity end date.

8.You may attach a document to this tab by clicking on .

GP

Enter or modify the data in the blue fields, then click on Save.

Optionally fill in the Customisable fields, add a document and remember to Save the input.

Various items of information that you configured earlier for this screen may be grouped together here via free and predefined fields. To add free information, double-click on the Value field and enter the value. For the predefined fields, simply make a selection from the dropdown menu.

You can also add Documents and Comments.