In your workspace, you have a weekly entry screen for very quick declaration of time spent by project, task, client, etc. It can be accessed from My Workspace > Activity declaration.

tile_activity

A shortcut can be added to your portal.

A.Declaration mode:

These declarations can be done:

•as a percentage, by week or day

•as a duration, by week or day

•as a period, only by day

The concept of quantity can also be added following the activation of the corresponding logical option.

B.Display:

If you are in duration or percentage mode, the current week is displayed.

If you are in period mode, only the current day is displayed. You also see a review of declarations done and remaining to be done over the current week as well as any generated anomalies. You can also consult clockings or attendance indications done during the day in question.

Another day can be selected using the calendar or the icon_blue triangle left and icon_blue triangle right arrows.

C.Addition of an activity:

To add an activity, click on Selection of Activities/Cost centres/Customers. Select the required elements and confirm your choice by clicking on Confirm.

If you make an entry error and as long as the week has not been validated yet, a click on icon_3 dots brings you back to the activity selection window. In order for an activity to remain on the list the next time the screen opens, it must be added to the favourites. To do so, click on the iconicon_favourite which will change its colour. When it is filled in, this means that the activity belongs to the favourites. Repeat this process to add more favourites.

The system displays the declared activity time totals for each day. In case of inconsistent declared hours, the total is displayed in red, followed by the icn_anomaly_may be corrected icon (move the mouse over it to view the anomaly details).

The fields of an automatically generated activity appear with the icon icon_automatic.

icn_info

The number of days in the past for which declarations can be made is defined by an administrator in the Parameters menu.

 

 

tog_minus        User with attendance management mode: Clockings, Automatic clockings, Clockings from period activity files

According to your user rights, you can view for each declaration:

•the schedules and absences as well as the hours worked (from the clockings)

•the list of activities of the week and your favourite activities (indicated by the icon icon_favourite).

You can then declare your activities corresponding to the number of hours worked. If needed, it is possible to enter a note for each activity and a comment by day.

tog_minus        User with attendance management mode: Attendance indication, attendance time entry and attendance indication and attendance time entry

According to your user rights, you can view for each declaration:

•The schedules and/or absences completed

•The working hours to be declared

•The list of activities of the week and your favourite activities (indicated by the icon icon_favourite).

This screen therefore allows you to save time and make all your declarations from a single place.

If you have this attendance management mode, you can use this screen to:

•Indicate your attendance, whether on the same day or later if forgotten.

•Indicate compliance or non-compliance with the daily rest period legally fixed at 11 hours between two working days

•Declare your activity time for each day (whether in duration, percentage or period) and possibly the quantity

•If needed, enter a note for each activity and a comment by day.

If you have this attendance management mode, you can use this screen to:

•Declare your working time, whether on the same day or later if forgotten (the icon icon_automatic indicates an automatic declaration)

•Indicate compliance or non-compliance with the daily rest period legally fixed at 11 hours between two working days

•Declare your activity time for each day (whether in duration, percentage or period) and possibly the quantity

•If needed, enter a note for each activity and a comment by day.

This mode combines the functions of the previous two modes. You will therefore be able to use this screen to:

•Indicate your attendance, whether on the same day or later if forgotten.

•Declare your working time, whether on the same day or later if forgotten (the icon icon_automatic indicates an automatic declaration)

•Indicate compliance or non-compliance with the daily rest period legally fixed at 11 hours between two working days

•Declare your activity time for each day (whether in duration, percentage or period) and possibly the quantity

•If needed, enter a note for each activity and a comment by day.

With the hyperlink, the user can enter a Comment. Once the comment is entered, save it by clicking on Confirm. The icon icon_comment shows if there is a comment for the day or not. Move the mouse over to show the text of the comment. Once the week has been checked, the comment can no longer be modified or deleted.

The icon icon_noteallow you to insert a note for each activity. You can insert as many notes as there are activities over a day.

 

Click on History to display the list of modifications concerning the declarations of the day. There, you find the following information:

•The Date and Time of the action,

•The Action : Declared (employee), Checked (administrator) or Modified and checked (administrator) as well as the list of registered activities with their respective durations,

•The user's Surname/First name,

•The Comment.

To confirm all information in this screen, just click on Confirm.

See also:

Control activities

Select the declaration mode in the Employee - Employee Self-Service profile