Attendance management
Contents
With Kelio, you can manage working time within your company for different categories: for those clocking and those not clocking. In fact, the populations of executives or field staff also have solutions to notify or declare their attendance within the company.
The advantage is the ability to record attendance hours, determine bonuses, accounts, and number of days worked for employees who do not clock in/out.
For example, an executive can notify his attendance using the terminal in the morning: no clocking time is logged but he is recorded as present. He can validate that he has taken his daily rest time, and his working day can be recorded in order to manage his daily rate.
Therefore the clockings screen is no longer used solely to display clockings, but for all forms of managed attendance:
In this mode, employees actually clock in and out on the terminal, the virtual clocking terminal in the Employee Self-Service, or Mobile Self-Service. The clocking times are displayed as in and out. Automatic clockings for remote working allows you to calculate attendance times automatically on remote working days without any action required from the working employees, and without giving them access to the virtual clocking terminal. |
In this mode, the system automatically generates clocking in and out for the employees. Automatic clocking times will correspond to clockings in and out in work periods defined in the work cycles. If an employee has this attendance management mode, they will still have the right to clock in and out using the terminals with a corresponding right. |
This mode allows you to report your presence over a day or half a day, in real-time or retrospectively. Real-time indication is posted using a Visio X4 or X7 terminal, a smartphone or the Collaborative workspace. Employees validate their attendance; no clocking in or out time is logged, only their presence is recorded. An Attendance tick mark is then displayed on the attendance screen. These notifications are shown in the real-time display of Absent/Present employees. To generate the attendance time automatically, the system works on the basis of either the contracted time in the schedule or the working periods to calculate the totals. Automatic attendance indication for remote working allows you to calculate attendance times automatically on remote working days without any action required from the working employees, and without giving them access to the virtual clocking terminal. Employees are able to indicate their departure if this option has been enabled. In the interests of adhering to the required rest time between two working days, there is also the Daily rest time declaration tick box that allows employees to confirm their own rest hours. The default time display and rest time respected by default display is optional and configurable. Retrospective indication allows employees to post a declaration at the end of the week for example, showing the days they were present. The screen used for posting this declaration can be accessed directly from the Employee Self-Service. It is possible to select whether or not this declaration is subject to validation (determined in the Employee - Employee Self-Service right). Automation is also possible so that attendance indications are checked according to the employee's planned work schedule. This means that if he/she is resting or absent, the boxes will not be checked. The employee can then manage exceptions to his/her schedule planning via the declaration screen in order to indicate, for example, that he/she has worked on a scheduled rest day. An attendance indication made on a rest day, on a Saturday or Sunday for example, is taken into account in order to have a direct impact on the fixed daily rate. |
Entering attendance time with or without validation
This mode follows the same principle as retrospective Attendance indication and does not generate any clockings. The key difference, however, is that the employee indicates the duration of time present. It is possible to select whether or not this declaration is subject to validation (determined in the Employee - Employee Self-Service right). In the interests of adhering to the required rest time between two working days, there is also the Daily rest time declaration tick box that allows employees to confirm their own rest hours. The default time display and rest time respected by default display is optional and configurable. |
Attendance indication and attendance time entry
This is a combination of the two previous modes. Employees can indicate their attendance and/or declare the length of their days once they have returned to the office. |
Clockings from period activity files
With this attendance management mode, the activities declared in period mode generate clockings directly. This avoids any duplicate entries and/or duplicate clockings for the same start and end times. This function will mainly be used by employees who post activity declarations in Employee Self-Service in period mode (hour-to-hour) in order to calculate their bonuses, balance, etc. When there is time management clocking, this clocking takes priority over activity clockings. |
The various modes are set up from the summary or user rights screen.
See also:
Consult an employee's attendances