User interface

A Kelio window contains six areas.

Zones_V5.1

 

01 Black 01

Header

01 Black 02

Menu 1: contains the main chapters needed to use the Kelio system

01 Black 03

Filter: the classification feature allows you to filter the elements with which you are working, according to the module you are in. This may involve filtering employees, time contracts, activities, etc. This permits faster processing since only the information you want to see remains on screen.

01 Black 04

Menus 2 and 3: appear where applicable when menu 1 opens.

01 Black 05

Working area: the working area is the screen which contains all the information with which you will work.

01 Black 06

List: you will see the list of all the elements with which you want to work, whether it is the list of employees, accounts, schedules, etc. or only certain elements if you previously applied a filter.

The header

tog_minusTools

Click to enlarge/reduce        Saving desktop

Now

Saves the screen display at a given time with the selected elements and the distribution of the selected areas.

On exit

Saves the screen display when Exit is clicked, with the selected elements and the distribution of the selected zones

Return to the default desktop

Restores the initial screen distributions

Click to enlarge/reduce        Kelio Plug-in download

The KELIO can also be used in ft client mode (Windows only) in order to access certain specific modules: The Kelio Plugin is installed in the Program Files directory and can be accessed by all users of the computer. Please note: Administrator rights are required for installation. For users who need to perform administration tasks on the Kelio solution in fat client mode on a MacOS machine, Kelio can propose an alternative solution.

Click to enlarge/reduce        Integration of employees

If the system is combined with access control, when an employee was created in Kelio Access, he/she must be "integrated" into Time & Attendance Management. Employee integration can be automatic or manual depending on the setup in Kelio Configuration. In the event of automatic integration, all employees created in Kelio Access will appear immediately in the list of employees managed by Kelio Time & Attendance Management.

During manual operation, you must integrate the employees from access control.

1.Check the people concerned.

2.Select an employee with a profile close to the one to be integrated in order to use the configuration.

3.Define a registered period.

4.Integrate.

Click to enlarge/reduce        Modifications logfile

Where several users have access to the system, it can prove useful for an administrator to have a visible record of the tasks performed on the system by all users. This monitoring can be carried out using the Modifications logfile. You can therefore know who made a change and on which date.

1.Select the period for which you want to have a report and click on icn_calendar_blue.

2.Define the filters you want.

a.Specify the user(s) for whom you want to display a particular action on which concept(s). You can even select a specific employee. Check the corresponding boxes by using the dropdown menus icn_scrolling or the advanced selection windows icn_3 dots.

b.Confirm.

3.Apply.

4.The following elements are available in this list:

•The date and time of the transaction,

•The surname and first name of the user who performed it,

•The type of transaction performed (creation, modification, deletion, etc),

•The type of data (Notion) that has changed,

•Details on the modified concept that will help to find it,

•A box indicating whether the modification details are available.

5.In the event of a change, double-click on the corresponding line to consult the data values before and after modification.

6.A filter makes it easier to look for a certain type of action.

Click to enlarge/reduce        Logfile of automated favourite reports

1.Select the period for which you want to have a report and click on Modify.

2.Define the filters you want.

3.The following elements are available in this list:

•The user's surname/first name,

•The report concerned with its Description,

•The date and time of the transaction,

•The status of the report

•The duration of execution

•The details of execution

•the automation set-up.

4.Interrupt or Run a report.

Click to enlarge/reduce        Clocking retrieval

If you are using a Kelio Xtrem terminal in offline mode, this menu will allow you to:

•Initialise the configuration USB flash drive

•Retrieve clocking information saved on a USB flash drive (since the last transfer or up to a certain date)
tog_minusDisplay

Results

Hours:Minutes

CTRL+ALT+H

07:15

Hours,Hundredths

CTRL+ALT+C

7.25

Graphic theme

Default, Blue, Grey, Brown, Turquoise, Green, Purple, etc.

icn_info

The employee workspace screens cannot be customised.

Business dictionary

System dictionary

All terms present as standard in the software

 

All terms that you can modify to adapt to your organisation
tog_minusAbout

In each module, click on About to see a certain number of important pieces of information about your Kelio system, in particular:

•the software version,

•the licence used,

•the client file number,

•the capacities used per module and total capacities,

•the telephone number and email address of your sales contact,

•the telephone number and technical support website.
tog_minusHelp

Find KelioTime & Activities user help, which may be consulted online or downloaded in PDF format. You will also find the new features in the version in PDF format.
tog_minusExit

Logout from the application

The different menus

Depending on the modules which are open, in menu 1 you will find the main chapters needed to use the Kelio system.

Menus 2 and 3 appear where applicable when menu 1 opens.

Click to enlarge/reduceExamples

Module

Menu 1

Menu 2

Menu 3

Time & Activities

Administer - Configure

Professional data

Contact information

Set-up

Schedules and cycles

Schedules

X

User rights

Users

Configure

X

When a user clicks on the reduction element btn_unlock_pressed, the menu reduces to its minimum to only show the icons. Move the mouse over it to show the descriptions again.

See also:

Filtering the employees

Sort and search in a table

Favourite reports