From the Setup > Hardware > Touch terminals menu, you may configure and customise your terminal and its touch screen.

The Kelio Visio X4 and X7 terminals enable you to save clocking-in, clocking-out, break, business leave and delegation operations made by your staff. They have been designed as a support for using the applications related to the life of the organisation. To meet different requirements, the interface is fully customisable in terms of both functionalities and appearance.

The following information may be consulted on the terminal

•Surname and first name

•Balance*

•Paid or actual hours total*

•Last clockings of the day

•Absence and business leave balances

•Absence and business leave totals

•Overtime total with the choice of account*

•Special hours total with the choice of account*

•Bonus total with the choice of account*

 * day, week, cycle, current payroll period, total

 

The most important part of the terminal is the central part, and this is where you will find the Kelio Apps. In addition to the applications, you may add a graphic representation of the date, a photo and text.

To fully understand the setup, you must distinguish between 3 elements:

tog_minus        The Kelio Apps

Kelio Apps are the applications available on the terminal. Kelio Visio X4 and X7 are now scalable terminals with a new set of applications available with each new version.

It is therefore completely possible to dedicate the terminal to a single application to make it a simple clocking terminal or an absence terminal, for example. On the other hand, this terminal may be multi-function with several applications loaded on it.

There are multiple possibilities to best meet your needs. You have 14 different types of application:

Start/end

your attendance time, an absence or a business leave, an activity, etc.

Web

display screens from a URL

Door opening

activate the opening of the door associated with the termina

Absences

make an absence request, access your calendar, balances and requests, etc.

Visitors terminal

start/close a planned visit/a new visit

Messages

consult your messages.

Document reader

view/display a document

Reservation

reserve rooms, consult reservations

Suggestions box

share your ideas

Survey

create a survey and gather employee opinion

Attendance declaration

check, correct, input attendances.

Access opening management

Open an access point for someone

Rules/Extensions

create/modify/delete requests of rules/extensions

Note and quantity(ies)

Consult/enter notes and quantity(ies) on activities completed

 

For each application, you may customise the tile that you create; to do so:

1.Click on icn_add_black or right-click on the list of applications and select Add.

2.Enter a Description and an Abbreviation then select the type of application.

3.Save.

4.Click on icn_3 dots to customise your tile, selecting:

•An icon to be selected from a library or to be imported directly if none of those proposed are suitable

•The colour of the tile (blue, pink, yellow or green)

•The title of the tile

•The description of the tile

5.Enter the various parameters, depending on the type of application selected.

6.Save.

You may create as many applications as you want. This versatile configuration enables you to configure the terminal for the most simple use which is best suited to your employees' needs.

These applications are then ready to place on the home screen or user area.

tog_minus        The Home screen

From the Setup > Hardware > Home tab, you can set up the home screen for your terminal.

This screen is displayed in the background on the terminal. There is no need to be identified to be able to browse this screen. The interface may be customised with the organisation's colours using a specific background, logo or graphic charter. On this home screen, you must define the applications available to everyone in the organisation. The product's main asset is to be able to define a default application. The terminal may then be configured as a standard clocking terminal or as an absence request terminal.

To do so, you must:

1.Click on icn_add_black or right-click on the list at the bottom of the screen and select Add.

2.Enter a Description and an Abbreviation.

3.Check the Default home page box if you want the page created to be displayed by default on each new terminal

4.Click on the icn_3 dots button to Assign the home page to the terminals. So, you may have as many different home screens as Kelio Visio X7 terminals installed in the organisation.

5.Click on the icn_3 dots button to configure the Background. You may then choose to apply an image or a colour. The Define an annual theme schedule box enables you to assign a specific theme at certain periods of the year (Christmas, summer, Halloween, etc.). This makes the tool more fun and user friendly. Confirm.

6.Click on the icn_3 dots button to configure the screen's Standby mode. You may then choose which screen will appear when the system switches to Standby (Black screen with time display, Brightness reduction, etc.) as well as the Time before standby and Time before screen turns off. Check the Force screen activation on periods box to define the periods when you want the terminal to be switched on systematically. This will cancel the standby time entered earlier. Validate.

7.Click on the button to configure the icn_3 dotsAuthorised identification mode: terminal reader, badge code entry, identification number entry or identifier/password entry. Confirm.

8.Select the interface Language.

9.Choose the different Tiles that you want to display on the home screen and customise them from the Setup screen which is displayed on the right. You may make an application available only at certain times in the day using the Activation periods.

10.In this same screen, you may also choose the terminal header display. You may display the time in 24-hour or AM-PM format. The date display is an option with 10 format possibilities. You may also display your logo in the top right.

11.Save.

Thanks to Kelio Visio X4 and X7, you may now easily have a terminal in keeping with your in-house graphic charter.

tog_minus        The user area

The last important screen in the terminal configuration is the user area. This is the screen that the user sees when he/she connects to his/her user account.

You may create a wide range of user areas. So, on the same terminal, two users may have information or rights to different applications.

To configure an Employee Self-Service, you must:

1.Click on icn_add_black or right-click on the list at the bottom of the screen and select Add.

2.Enter a Description and an Abbreviation.

3.Check the Default user area box if you want the page created to be displayed by default to each new profile.

4.Assign the page to "Employee / Terminal" profiles configured earlier in the User rights module.

5.Click on the icn_3 dots button to Define the user area background. You may then choose to apply an image or a colour. The Define an annual theme schedule box enables you to assign a specific theme at certain periods of the year (Christmas, summer, Halloween, etc.). This makes the tool more fun and user friendly. Confirm.

6.Check the Secure access to the applications box if you want the employee to identify him/herself again to run an application.

7.Choose the different Tiles that you want to display on the home screen and customise them from the Setup screen which is displayed on the right.

8.Save.

In each user area, you can grant access to Kelio Apps, results and graphs. This setup allows you to reduce access to certain applications for some people. For example, an employee who clocks certain activities regularly may have an adapted Employee Self-Service with direct access to these applications.

This area can be accessed after a time management clocking or by inserting the Kelio Apps "User area" on the terminal’s home page.

See also:

Hardware

Groups of readers

Kelio Apps