The Kelio Visio X7 and Kelio Visio X4 terminals have been designed to support users of applications associated with company life. To meet different requirements, the interface is fully customisable in terms of both functionalities and appearance. You are able to choose:

•an icon: select one from the library or import one from your workstation.

•A colour: blue, pink, yellow or green

•A title and a description

tog_minus        Start/end

This application allows your employees to declare their attendance time, activities and breaks.

Before setting up each function, you can choose to:

•Activate photo taking: enables you to verify your employee's identity. The frequency of the photo taking can be set in 2 ways:

oRecurring photo taking: every (Monday, Tuesday, Wednesday etc.) with a maximum number of photos per employee

oRandom photo taking: a photo is taken randomly every 1 to X clocking(s) maximum per employee

•Authorise the activity badges: to authorise an employee to clock in and out on the terminal, starting with an activity badge.

•Associate a survey: depending on the launch periods and type of attendance, each action on this thumbnail will initiate a survey which the employee must complete.

Using the arrows icn_arrow_right/ icn_arrow_left you select the functions you want to be displayed and can customise each entry point:

hmtoggle_plus1        Start/end

Start/end:

- Define a Name

- Define the type of authorised attendance declaration

- Propose and/or force OTA

- Define the door opening conditions

Start/end an absence:

- Define a Name

- Select the types of absence and business leave authorised

- Propose and/or force OTA

- Authorise or deny door opening

hmtoggle_plus1        Balance

This key allows employees to interrupt their balance and therefore to advise the system directly when their overtime hours start. The employee is allowed to use this key if the value of his/her balance is high enough. They must then select the overtime account they wish to credit.

It is also possible to associate a door opening to this interruption.

hmtoggle_plus1        Break

Define the type of break you wish to propose on your terminal:

•Break present on site

•Conditional duration break: unpaid break of varied duration depending on the time worked within the range.

For the 2 break types, select whether to authorise door opening.

hmtoggle_plus1        Activity

Start/end an activity:

- Define a Name

- Choose to insert the activity's name at the start or at the end

- define the authorised tasks and cost centres and their display on the terminal (description, code, abbreviation, symbol)

- Authorise door opening at the start and/or end of the activity

- If activity clocking is at the start or end of the attendance time, propose and/or force OTA

Start/end a planned activity:

- Define a Name

- Choose which planned activity must be taken into account: the activity of the current day by default, of the current day and the next day or of the current week

End the current activity:

- Define a Name

- Authorise or deny door opening

tog_minus        Web

The Web application is used to display screens from a URL. The purpose of this application is to make the terminal compatible with external needs. This application can therefore be used to plan a canteen reservation or a company directory.

You can apply a web address per thumbnail.

Depending on your Internet network, it might be necessary to activate the DNS network from the terminal (Maintenance > Installation > Network menu).

tog_minus        Door opening

The Door opening application is used to trigger the opening of the door associated to the terminal.

tog_minus        Absences

This application allows employees to make absence requests directly from the terminal. The user accesses their schedule, their balances and their requests.

Employees can create their absence requests by clicking on theicn_add_idea button and choose to display school holidays in the application settings using the clé molette petite taille button.

Navigation is intuitive and is based on the schedule applications of most smartphones.

* This application is not available on the Kelio Visio X4 terminal.

tog_minus        Visitors terminal

The Visitor terminal application gives you access to an intuitive terminal that can be configured to suit your organisation's graphic charter.

tog_minus        Messages

This application lets an administrator send an individual or group message to employees from the terminal.

The message will be shown on the terminal with a red dot, when the employee clocks in or out. It will not be deleted until it has been read.

With an Employee - Terminal right, you can also create messages from a touchscreen terminal and send them to some or all contacts in your employee file.

Depending on your role, you can:

•Create a message for one or more recipients.

•Insert an instant photo taken on the terminal.

•Insert a drawing (hand raised on the terminal).

•Configure the message in view only mode (nobody can reply).

•Authorise messages for confidential replies to be sent

•Reply to messages

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Once read, the message will be erased after a period of x days as set up by a Kelio consultant in the Installation module.

tog_minus        Document reader

This application gives you access to documents directly on your terminal.

This can be useful for displaying a document presenting safety instructions or the fire evacuation plan, for instance.

Your employees can zoom in and easily navigate the document if it is several pages long. The authorised file types are:

•PDF (.pdf, .txt, .xml, .html and all image formats)

•Word (.doc, .dot, .docm, .dotm, .docx, .odt, .ott, .xml)

•Slides (.ppt, .pot, .pps, .pptx, .ppsx, .odp)

tog_minus        Room reservation

When you use the terminals for room reservations, you can choose which information is displayed and which actions the user is able to perform. This application requires activation from the Configuration > Software > Customisation > Access > Room reservation by mail server menu.

Before setting up each function, you can customise your tile. Dynamic mode offers a multitude of different tile pre-sets featuring varying amounts of information as to the content and status of the reservation. Here you can choose the rooms for which this tile will be displayed, and the scroll speed of the display on the terminal(s). It is also possible to change the colour of the tile according to the reservation status of the room; for example, a free room will have a green sticker and an occupied room will have a red one.

hmtoggle_plus1        Reserve from the planning

Even without access to an Outlook® account, you can still consult the room planning, reserve a time slot and invite internal or external participants directly from the Kelio Visio X7 terminal. You will receive an invitation in your Outlook® inbox and on the day of the meeting you will have the appropriate rights for opening and closing the room.

You can modify or delete your own reservations and consult reservations made by other users.

* This application is not available on the Kelio Visio X4 terminal.

hmtoggle_plus1        Reserve immediately

When an employee needs a vacant room and wants to reserve it before someone else does, he/she simply chooses the room on the screen and touches Reserve immediately. He/she will then be offered the next available time slot for this room. The user can then add participants, who will then receive a notification in their Outlook® calendar.

* This application is not available on the Kelio Visio X4 terminal.

hmtoggle_plus1        Close room

If the meeting ends earlier than anticipated, the room can be locked using the Close room function and will then be made available to other users. There are two examples of this:

•modify the crossing mode: The crossing reverts to the default mode reservation mode. This can prove useful if you wish to close the room while you take a break, for example. The user can identify him/herself at any time to proceed with the reservation.

•close the reservation: In this case, the reservation is ended and the participants will no longer be able to access the room. The unreserved crossing mode resumes.

hmtoggle_plus1        Customise the tile

Depending on the chosen tile, the organiser of the reservation can choose which information is displayed on the terminal when the reservation is in progress. In this way, you will, for example, be able to add "Do not disturb!" in the purpose of meeting. The dynamic tile is only modified locally, and the other terminals that display this room are not affected.

hmtoggle_plus1        Open the door

When a reservation is in progress, participants are able to open the door when they arrive late, for example. This implies that access is managed directly by the terminal on which the room reservation function is used.

tog_minus        Suggestions box

This application requires activation from the Configuration > Software > Customisation > Common > Activate suggestions box menu.

It enables your employees to share their ideas on a pre-defined theme or simply make a suggestion directly from the terminal.

Before setting up each function, you can:

•Customise your thumbnail

•Define the number of ideas displayed for each function

•Choose to activate the "Like" function: an employee who does not want to express their ideas can use this button to vote for the ideas they prefer.

•Choose to protect the participant's identity or make the participation anonymous.

You can set up as many themes as you want to categorise the ideas. A manager can then process the results from the Tools module and decide whether to retain or archive each idea.

Using the arrows icn_arrow_right/icn_arrow_left you select the functions you want to be displayed and can customise each one:

hmtoggle_plus1        Ideas for all themes

In this section, the employee can find all the ideas and suggestions that have already been published for all themes. They can consult them and vote for their favourites using the Like button.

hmtoggle_plus1        Theme

You can set up as many themes as you want to gather your employee's ideas:

•Enter a Name

•Define a publication date

•Customise your theme with an icon or colour (system or customised)

•Enter a comment that will be visible to the employee when entering their idea

•Tick the corresponding box if you want to restrict publication of the ideas and make them visible only to the administrator and not on the terminal.

Employees can post their ideas using the icn_add_idea button.

hmtoggle_plus1        The best ideas

This section groups the ideas that received a minimum number of votes using the Like button. This number can be configured when customising the application.

* This application is not available on the Kelio Visio X4 terminal.

tog_minus        Survey

This application requires activation from the Configuration > Software > Customisation > Common > Activate survey menu.

The manager can set up a survey on a terminal in order to collect the opinion of employees on a particular theme, either anonymously or by name.

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The survey can be associated with clocking and is defined by an execution period/frequency.

A manager can, for instance, determine their employees' mood when they clock in to the company. The answers can then be processed in the form of a graphic that can be edited in PDF format or printed from the Tools module:

To set up your survey you must:

•Customise your thumbnail

•Define a publication period

•Enter a Title, the survey's Question and potentially a Message confirming the vote

•check the box Save the identity of the participant if you want the results to include names (otherwise they will be anonymous). Here you can limit the survey to a single vote per person, for example.

•Add as many possible answers as you want by giving each one a tile and an icon or colour (system or customised).

* This application is not available on the Kelio Visio X4 terminal.

tog_minus        Attendance declaration

This application allows employees to process their attendance from Kelio Visio X7. Depending on the way each employee's attendance is managed, they will be able to:

•View their clockings or attendance time entries

•Enter or correct attendances

•Add a forgotten clocking

 

A setup is possible to allow changes up to X days in the past and set which anomalies should appear on the terminal.

* This application is not available on the Kelio Visio X4 terminal.

tog_minus        Access opening management

This application allows the user to remotely trigger the opening of an access point (door, gate, barrier, etc.) and thus digitise existing push buttons.

Check the Allow anonymous launch box if you do not want to impose an identification method (badge or ID number) for the launch of this application.

hmtoggle_plus1        Options proposed for the terminal

In order to define the parameters for opening access points:

1.Click on the button icn_3 dots.

2.Enter the duration of the access opening and if you want this to be displayed.

3.If necessary, require a reason for opening and a comment.

4.Confirm.

5.Define the profile for which you want to authorise access opening:

oAnonymous passage: access is open but it is not known who is crossing the access point

oUser connected to the application: the user who is identifying himself crosses the access point

oEmployee selection: one or more employees are selected from the list from the terminal

oVisitor selection: one or more visitors are selected in the list from the terminal

6.A multiple selection may be possible to Allow multiple people to pass through per opening.

hmtoggle_plus1        Functions

Select the different functions you want to display on the terminal and set them from the right hand sidebar.

•Access list: use the icn_3 dots button to choose the access points that can be opened from this terminal. The Set Favourites checkbox allows the user to define a list of favourite access points from the terminal. Clicking on the star will allow you to find this access point in the list of favourites.

•Favourites list: only the list of access points defined as favourites will be displayed on the terminal, so it will be faster to use.

•List of last accesses: only the history of last access points opened will be displayed on the terminal. You can set the number of accesses to store in the memory.

 

This functionality is linked to the Administrator - Terminal right that must be associated with the user of this application.

 

* This application is not available on the Kelio Visio X4 terminal.

tog_minus        Note and quantity(ies)

This application allows the user to link a quantity or a note to an activity period. It requires activation from the Installation > Software options > Activity menu.

On an X4 or X7 terminal, after activities completed by an employee are displayed, he/she can enter a number or a text. This functionality is linked to two rights from the Employee - Terminal profile that must be associated with the user of this application.

 

icn_info

To make things easier, a prompt to enter this information can also be issued when the user employee finishes their activity, i.e.:

 

•When they clock an end of attendance

•When they clock an end of attendance that closes an activity

•When they change activity

See also:

Access the touch-screen terminal setup