User rights

User

1.Specify the Identifier and Password used by the employee to access the Kelio Intranet module for example. Do not change password and Excluded from multifactor authentication (MFA) allow you to make exceptions when managing passwords.

2.Assign the employee to a Work site (only if the virtual clocking terminal is different according to the user's work site).

3.Select the Language the user must use to access the software and the that they will be using.

4.Indicate the different Display formats.

5.Select the Default duration display. Later on, you may easily switch between the two.

6.Choose a Contact list for the messages. The Default contact list is created from the module.

Business Internet

7.Enter the Recipient email address that the system will use to send messages about him/her.

Absence synchronisation to the mail calendar

8.To synchronise the mail calendar with your absences defined in Kelio (absence requests and validated absences), select the Mail server defined in the Installation module and fill in the User account. This commercial option requires a technical service first.

9.Save.

Select a Portal user profile in the dropdown menu to define the customisation of the user portal.

Badge

1.Indicate the employee's Badge number; in certain cases, this number must be made up of a series of fixed digits. The Last read button allows you to retrieve the number of the last badge swiped on the Kelio terminal set up for the direct assignment of the badge in the Installation module > Software options. It is possible to assign another badge number to the employee by proceeding in the same way. This allows you to assign two distinct badges to one employee in order to use two different badge reader technologies, for example.

2.Automatically generate a Personnel code using the Generate button. This allows you to immediately define an unused code for another employee.

Biometric

3.If necessary, activate the Biometric user check box. In this case, the user will be authorised to clock in or out using biometrics. If a USB biometric reader is connected to your PC, you can run a finger enrolment directly by clicking on Enrolment. Please refer to the Biometric enrolment section.

Terminals

4.If the employee clocks on terminals for Time & Attendance Management, assign him/her a Clocking rights. You may also define Customised rights by checking the box then clicking on the button. You may then make modifications in relation to the rights configured in the selected profile. For example, this lets you assign a single profile to a whole department and a customised right to an employee who does not clock in and out.

5.Select the Reader group on which the employee may clock in and out as well as the Assignment start date (useful if an employee changes site, for example).

6.If the employee clocks on terminals for Access management, assign him/her an Access rights.

So, a new employee may enter the organisation as soon as he/she is created in the system without the administrator needing to open the Access control module.

a.Click on for a new assignment or on to modify it (overwrites the current element).

b.Select the Site and the Access profile. These concepts come from the Access control.

c.Indicate the start and end dates.

7.If the employee is authorised to open the access point for other people from a X7 terminal, he/she must be assigned an Administrator rights - Terminal. To select the Populations processed, click on the button then on the population to be selected and finally on the associated Profile.

8.Save.

Employee rights - Employee Self-Service/Mobile Self-Service

1.If the employee is authorised to make absence requests, remote working requests or attendance declarations via his collaborative workspace, specify the people who will validate them.

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You can also make a mass assignment of absence request or clocking declaration validators without opening their individual file.

2.Indicate whether the employee can access the Absence calendar: for his section, for his/her manager, for a selection of employees, for a specific population or for an organisation chart level.

Validator rights - Self-Serv/Mob Self-Serv

3.If the user is an absence request and/or attendance declaration validator, activate theValidation rights check box, then select his/her rights profile and Higher level and transfer validators. To process absence requests more quickly, you can assign one or more higher level validators and/or one or more validators in case of absence; this is not possible for validating attendance declarations.

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It is possible to assign several main validators to an employee. Each employee can have one or more main validators. All the validators receive the absence requests and alerts. The 1st validator treating the absence request will assume its monitoring. The other validators can no longer intervene on this absence request. They can monitor it and stay informed by receiving the alerts.

The parallel validator concept also applies to higher level validators > each validator can have one or several higher level validators. All higher level validators receive the absence requests and alerts. The 1st validator treating the absence request will assume its monitoring. The other higher level validators can no longer intervene on this absence request. They can monitor it and stay informed by receiving the alerts.

Manager rights - Employee Self-Service/mobile

4.If a user of the Employee Self-Service module as a population manager, select the Rights manager - Employee Self-Service/mobile check box.

5.To select the populations processed, click on the button then on the population to be selected and finally on the associated profile.

6.Click on to confirm the change. If you make a mistake, delete the line created by clicking on .

7.Save.

These rights concern the Manager and Administrator workspaces.

1.Select the check boxes for the different types of Administrator profile to associate with the employee.

a.If a user of the Time & Activities or Staff administration module, select the Administrator rights check box, then select the Administrator - Time and activities and/or Administrator - Staff administration right profile(s).

b.If a hardware and time and activities setup administrator, select the Administrator rights - Setup check box, then select the Administrator - Setup rights profile.

c.If a User rights module administrator, select the Administrator rights - System check box and select a Administrator - System profile from the dropdown menu.

d.If a user of the Data exchange module, select the rightsAdministrator - Data exchange and reporting check box, then select the Administrator - Data exchange rights profile.

e.If a user of the Planning module, select the Manager rights - Planning check box and select the Manager - Planning rights profile.

2.To select the populations processed, click on the button then on the population to be selected and finally on the associated profile.

3.Click on to confirm the change. If you make a mistake, delete the line created by clicking on .

4.Save.

This tab allows you to configure all the setup and administration rights for Kelio access management.

1.If the employee can use the Kelio Access Setup, select the Administrator rights - Access setup check box then select the Administrator - Access setup profile.

2.If the employee uses Kelio Access as an administrator, select the Administrator right - Access administrationthen select the populations administered by clicking on the button as well as the Administrator - Access administration rights profile and authorised sites.

3.Save.

This tab allows you to define the rights on the 2 collaborative apps: the suggestions box and the survey. You just have to choose the profile which will allow to view or not the results/contents for each tool.