Results

The first tab, Attendance, is the summary of the totals calculated according to the employee's attendance time.

Attendance totals section

The system shows here the main totals for the requested period:

Contracted:        the amount of time the employee should have worked on the basis of their work cycle

Normal:        the paid total minus the overtime total.

Paid:        all paid absences (paid leave, etc.) added to the actual total

0-24 Actual:         attendance time on the work post, as well as all absences considered as actual absences (business leave, etc.) between 0:00 and 24:00

0-24 Paid:         all paid absences (paid leave, etc.) added to the actual total between 0:00 and 24:00

Balance section

The balance is an account which contains the difference between the employee's paid total and his/her contracted total, for a given period or on a daily basis. In this section, we have:

Accounts section

This section groups together all the totals specific to your setup, i.e. special hours, overtime and bonuses. Values are expressed in hours for overtime and special hours, and in number of occurrences for bonuses. Period total concerns the values for the selected period, Accounting year total the annual values since the last annual account reset date.

Early departures and late arrivals section 

This section summarises all of the employee's early departures and late arrivals over the requested period.

You may obtain the results for a required display period by clicking on the Modify button.

Total on period section

This section covers:

•Hourly basis on period > the sum of the contracted total for the requested period

•Completed on period > the sum of the actual total for the period

•Hourly basis variance on period > the difference between the contracted total and the actual total over the requested period

•Total hourly basis variance at the end of a period > total of the period hourly basis intervals since the last account reset

Hourly basis variance section

This screen displays the details per working week/period between the hourly basis and the actual time. The difference with the hourly basis (per week/period and for the total) is then displayed.

This tab includes information on the sum of each type of absence. All absence types have a totals account. This account must be reset once a year, on the one hand to prevent it from becoming too extensive and from interfering with Kelio calculations, and on the other hand to have consistent values (in order to keep statistics up to date throughout the year, for example).

When you apply the Display filter, the system prompts Take the pending absence/business leave requests into account to calculate totals in the future. An absence request pending in the future is taken into account in the estimated balance (totals and balances/current and future accounting year). An absence request pending in the past (today -1 day) is considered by the system as invalid. Therefore it is not taken into account in the absence and balance total calculations.

The system also prompts Stop the results as of today for the current weeks, cycles, payroll periods, months and years.

For each absence, you can also view:

•Its abbreviation

•Its description

•Its colour

•its type

•The totals of the absences taken during the period selected in hours, in days and in number of absences (number of times when the employee was absent)

•The totals of the absences taken during the current accounting year in hours, in days and in number of absences (number of times when the employee was absent)

•last reset

•the calculation mode. This mode can be set up in the system.

•The detail of the absence

Each column may be moved by simply clicking and dragging. Right-click on the column header to display the calculation mode (working day, week day or calendar day) for the absence in question.

The Absence detail (which may be consulted by clicking on ) opens the absence files screen related to a total in order to explain the totals displayed on the screen.

This tab concerns , leave and leave acquisition: accounts which have been initialised at a given value and which are then decremented each time the employee in question is absent. Unlike for totals, there is balance accounts are not set up systematically for each absence type. To have a balance associated with a type, you must create it in the  module.

When you apply the Display filter, the system prompts Take the pending absence/business leave requests into account to calculate the balances. An absence request pending in the future is taken into account in the estimated balance (totals and balances/current and future accounting year). An absence request pending in the past (today -1 day) is considered by the system as invalid. Therefore it is not taken into account in the balance totals.

You can display the values at the day's date or at the end of the display period.

Simplified view

Complete view

The Explanation function enables you to understand the value of a balance by showing how it changes.

This tab includes information on all the breaks taken by the employee.

You can then see the number of breaks taken, the break time taken and the break time deducted from the actual time (removed if the employee has not taken all his/her break time).

The annualised hours screen can be accessed only if this type of calculation has been validated by the Kelio consultant in the Kelio Installation module and if the employee being checked is on an annualised hours schedule.

The periods that can be checked here are annualised hours periods. If your periods are set up on a civil year, the previous period will be from 01/01/2019 to 31/12/2019, the current period will be from 01/01/2020 to 31/12/2020 and the future period will be from 01/01/2021 to 31/12/2021. If the periods do not exist or have not been set up in the system, a screen will indicate that the results are not available.

The screen is divided into 3 parts:

Employee's objective section

The employee’s Objective in hours is the actual hours total to be reached throughout the annualised hours period. It can be initialised in three ways by clicking on :

•to the value defined in the schedule – corresponds to the objective defined in the annualised hours schedule setup

•at the start of a period – corresponds to the start of the period or the start date of the assignment of the schedule to the employee This allows you to initialise the annualised hours at the start of the period, e.g. at 1607h; then the absence hours are deducted upon each absence. The objective therefore changes during the annualised hours accounting year. This value must be completed manually.

•at the end of the period – corresponds to the expected objective at the end of the accounting year. The objective will stay the same. This value must be completed manually.

Estimated distribution. It is the number of hours calculated by the system, throughout the annualised hours period, in relation to the parameters known for this employee (schedules, absences, holidays, etc). To update these estimations, use the Update button.

The system displays the Difference between the employee's objective and the estimation.

Completed section

The number of hours worked by the employee since the beginning of the annualised hours period, The number of hours that remain to be worked by the employee. It is the difference between the number of hours performed and the estimated distribution.

Week by week Detail section

This section includes:

•The number and dates of the week

•The hours completed by the employee during the week

•The hours completed by the employee since the beginning of the annualised hours period at the end of the week

•The number of contracted hours in the week

•The total of contracted hours since the beginning of the annualised hours period at the end of the week

•The annualised hours balance of the week

•The total of the annualised hours balance since the beginning of the annualised hours period at the end of the week

•The compensation balance of the week (if it is activated)

•The total compensation balance (if it is activated) since the beginning of the annualised hours period at the end of the week

•The weekly contracted total for the monitored schedule

It is possible to have a preview of the annualised hours monitored in the form of a diagram by clicking on the button.

This tab includes information on the tasks, cost centres and clients and displays all the durations completed for all types. You may consult the elements alone or together.

It includes the following information:

•the abbreviations and descriptions of the tasks, cost centres, clients

•the time worked over the requested period in hours, in days, in quantity and in the currency used

•The detail of the total

•The Calculation reference for the activity over the requested period (actual total)

•The total duration of all the tasks and cost centres completed over the requested period (in days, hours and quantity)

•The total cost of the tasks and cost centres over the requested period

Each column may be moved by simply clicking and dragging. The Detail (may be consulted by clicking on ) provides the detail of the total displayed for each row.