List of the different tile types

Click to enlarge/reduce        Attendance (smartphone)

The attendance indication redirects the user to the mobile virtual clocking terminal. Depending on your rights, you can:

•start/end the day

or

•indicate attendance

•start/end the activity

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Attendance indication

Attendance in 1 click

If the option Clock in / indicate attendance directly in the portal is activated, the user can click in / indicate attendance directly on the screen.

Displayed information

•Time

•Possible error messages (display for 10s)

•The last clocking performed and the direction (in/out)

or

•the last indication (attendance or departure if activated). The button automatically adapts between Indicate morning and Indicate afternoon according to the half-day change time configured in the schedule.

•Respect for rest if activated (the question is only asked once a day)

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The Attendance tile in 1-click mode on Smartphone.

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The Attendance tile in 1-click mode on Smartphone.

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To register an absence, activity or other item, the user must click on the link Access the complete application.

tog_minus        BSupport

Direct access to the Kelio support website.

Click to enlarge/reduce        Clocking terminal/Attendance indication

The attendance indication redirects the user to the virtual clocking terminal. Depending on your rights, you can:

•Clock in/out,

•Clock an absence/business leave,

•Clock O.T.A.,

•Clock a break on site,

•Clock a balance interruption,

•Consult his/her balance,

•clock an activity

or

•Indicate their attendance at the organisation in real-time or a posteriori, by day or half-day,

•Indicate his/her departure,

•Indicate compliance with the daily rest period legally fixed at 11 hours, but configurable,

•Consult the annual total of a previously defined account (for example, the number of days worked for managers).

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Attendance indication

Attendance in 1 click

If the option Clock in / indicate attendance directly in the portal is activated, the user can click in / indicate attendance directly on the screen.

Displayed information

•Time

•Possible error messages (display for 10s)

•The last clocking performed and the direction (in/out)

or

•the last indication (attendance or departure if activated). The button automatically adapts between Indicate Morning and Indicate Afternoon according to the half-day change time configured in the schedule.

•Respect for rest if activated (the question is only asked once a day)

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The Attendance tile in 1-click mode.

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The Attendance tile in 1-click mode

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To register an absence, activity or other item, the user must click on the link Access the complete application.

 

tog_minus        Date and time

These tiles display the official date and time of the Kelio server.

tog_minus        Day's absences

You can view the identities of the people who are absent on the day and the duration of their absence (the types can be hidden by activating the Customise the display for absence/business leave types right in the profiles in question).

This list is updated in real-time and the employees are sorted by alphabetical order.

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If the  right is enabled, a validator will not see other people from his population in the day's absences.

Click to enlarge/reduce        Door opening

The Door opening feature can be launched via a tile on a computer or touchscreen device, or via the navigation menu.

 

Following elements can be configured:

Click icn_3 dots on the Access crossings section to enter this information.

Display opening duration enables you to view this information on the validation screen.

Choose an element from the list of reasons defined in the access control administration

You can enable Mandatory comments in order to maintain the traceability of the event.

Anonymous crossing - In this case, the name of the person concerned will not be recorded when monitoring access events. This makes this function particularly useful for delivery agents, for example.

User logged into application - This can be used to instantly open a door for yourself or in remote control mode.

A selection of employees - This allows the user to open the door for the employees they manage in Access administration. You can also unlock access without losing traceability.

A selection of visitors - This applies to visitors who have already been created in Kelio. The list can be filtered (to come/current/waiting/finished and not carried out within the last 24 hours/finished and carried out within the last 24 hours). You can also unlock access without losing traceability.

Authorise the crossing of several people per opening if you want to allow a group to cross, for example. In this case, you can mark the check boxes for multiple people on the list and keep tracing their crossing by monitoring access events.

Confirm opening - This ensures that access points are not opened accidentally.

 

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Enable/Disable access points remotely from the portal in the Administrator - Administrator - Access administration portal must be enabled.

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You can use this as a simple means of unlocking an access point from your PC, or to allow you to use your phone as a remote control. To do this, you will need to check the box marked User logged into application for the persons concerned. We recommend activating the Confirm door opening option to prevent an opening from being triggered by mistake.

 

 

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Setup for Door opening in the navigation menu is carried out in the Portal administration.

tog_minus        External link

It is now possible to add a link to theKelio portal that will allow users to gain access to any external authorised websites.

tog_minus        Indicators

Personnel indicators

As an employee, I can have direct access to my time management information from my portal with a visual display that lets me quickly navigate through my results.

Absence balances, overtime hours, bonuses, etc. Retrieve your personal results in the form of a pie chart, bar chart, gauge chart or text.

 

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Click to enlarge/reduce        Day’s clockings

These are clockings made during the day by employees with Clockings in Attendance management. This tile is updated in real-time. It is only displayed to employees who are authorised to clock on a terminal, or from their PC or smartphone

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Organisation indicators

There are several tiles you can use to view the latest information on your organisation or service.

•Number of staff

•Female/male distribution

•Average age

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tog_minus        Notification

From this tile, you will find all the information relating to your daily tasks concerning:

•Anomalies/Alerts

•Attendance declaration

•Absence request

•Remote working request

•Medical appointments

•Tasks to process

•

All the notifications are sorted in real-time in chronological order of appearance. A click on the notification takes you to the respective application.

notification_employeeNotifications as an employee

A click on the time management notification takes you to the list of validated requests/declarations.

Clicking on a Planned medical appointment notification displays the date and time of the appointment.

Clicking on the title of a Tasks to process notification takes you directly to the task in question.

The notification themes displayed on the portal for an employee are selected in the setup of the tile, Display user themes.

notification_managerNotifications as a manager

Depending on the status of an absence request/attendance declaration, a click on notification takes you to either the list of pending requests/declarations or the list of validated requests/declarations.

Clicking on a Planned medical appointment notification displays the date and time of the appointment.

The notification themes displayed on the portal for an manager are selected in the setup of the tile, Display themes for populations managed by the user.

 

The notification of a pending absence request/attendance declaration disappears as soon as it is validated/denied or transferred to another validator. Time management notifications can be deleted by clicking on the icn_cross_grey button after consulting them.

You can define which anomalies you want to be displayed in the portal and how many days they should be displayed for in the respective rights profiles.

Anomaly notifications are available for:

 

The tile is available for:

The right Display anomaly notifications in the portal to be activated in:

Number:

If you click on an anomaly, you will be redirected to:

User employee

Employee - Employee Self-Service > Anomalies/Alerts

11 anomaly types

For Forgotten clocking and Daily rest not respected, to attendance declaration, otherwise to My Workspace > Anomalies/Alerts

Manager

Manager - Employee Self-Service > Anomalies/Alerts

30 anomaly types

Manager workspace - Anomalies/Alerts

Administrator

Administrator - Time and Activities > Administrate > Supervise

25 anomaly types

Time & Activities

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You can alter the description for an anomaly by adding a comment in the configuration for the anomaly in question.

%<EXTOGGLE%>        New arrivals

This tile shows employees with a future arrival date, registration or Time contract. The other employees are then notified of the arrival of their future colleagues. Since this function is linked to a population, you can choose the relevant targets. You may choose to display:

•Photo

•Section

•Job title

•Arrival date

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You can decrease the display time if you have a high staff turnover.

tog_minus        New features in Kelio

This tile allows you to be notified of an update performed on your Kelio system and discover the new features and changes in this new version. The themes displayed vary depending on the version in question and the user’s rights.

A click on the tile gives you direct access to the New features page available in the online help. After consulting them, they can be deleted by clicking on icn_cross_grey. These tiles will only reappear with future updates.

tog_minus        Shortcut

Depending on your role (employee, manager, administrator), these tiles will take you directly to the relevant application.

tog_minus        System alert

If there is a technical problem on your software, a tile will appear, notifying you of the required action. It is only visible to Kelio system administrators with the required right.

tog_minus        Text and image

Customise your portal with your colours by adding images such as your logo, or send a temporary notice to your collaborators using a text tile.

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These tiles are not clickable.

 

Click to enlarge/reduce        Today's birthdays

This tile shows employees who are celebrating their birthday or their work anniversary within the organisation (see seniority). The employee in question will see a rain of virtual confetti pouring down the screen when they log in. Other employees will see the list of people concerned in the tile. Since this function is linked to a population, you can choose the relevant targets. You may choose to display:

•Photo

•Section

•Age

See also:

Application list