User - Employee file
Contents
This profile is used to configure the contents of the employee file which the user will be authorised to access according to their role (administrator/manager/employee). For the following profiles, you can specify which User - Employee file profile applies:
•Administrator - Staff administration
•Administrator - Time activities
•Manager - Employee Self-Service
•Employee - Employee Self-Service
Employee file |
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Summary |
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Configure your customisations for the summary screen |
Summary customisation |
Configure the standard customisations for the summary screen |
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Photo |
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Modify the employee's photo |
Action from configuration |
Personal data |
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Identity |
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Title |
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Resident permit |
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Social security |
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National identity card |
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Passport |
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Customisable fields |
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Documents |
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Health |
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Specific medical issues |
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Disabled worker |
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GP |
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Customisable fields |
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Documents |
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Family |
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Family situation |
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Children |
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Spouses |
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Customisable fields |
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Documents |
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Transport |
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Driving licence |
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Number of points |
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Home-work commute |
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Personal vehicles |
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Customisable fields |
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Documents |
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Comments |
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Bank |
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Payment |
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Personal accounts |
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Professional accounts |
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Customisable fields |
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Documents |
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Comments |
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Personal details |
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Contact information |
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Customisable fields |
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Professional data |
Professional data in the employee file |
Contact information |
Business contact information to be entered in the Professional data tab in the employee file |
Business phone numbers |
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Business Internet |
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Customisable fields |
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Line management |
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Organisation chart |
Information on the employee's position in the organisation chart, to be entered in the Professional data tab in the employee file |
Manage section changes |
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Generate the identification numbers |
Select the Format(s) that the administrator will be authorised to access via Set up |
Input identification numbers |
Enter / change an ID number (generated or not) |
Hierarchy |
Designate managers |
Customisable fields |
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Documents |
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Work-related tools and equipment |
A tab that shows all the work equipment that can be given to a user employee |
Work-related tools and equipment |
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Business vehicles |
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Customisable fields |
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Occupational health |
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Medical appointments |
Monitoring of medicals |
Customisable fields |
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Documents |
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Comments |
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Other information |
Possible to display customisable fields and other information in the Professional data tab |
Documents |
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Customisable fields |
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Comments |
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Career |
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Employment contract |
Manage from the Employment contract tab in the employee file |
Assign an employment contract |
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Contract end date |
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Contractual elements |
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Documents |
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Transmissions to payroll |
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Final balance |
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Automatically enter the personnel category with the contract type |
Synchronise the two notions |
Send to payroll |
If edit option, the send date is visible and can be edited in each employment contract assigned to employees. |
Customisable fields |
Managed from the employee file’s Classification tab |
Classification |
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Category of personnel |
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Professional classification |
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Customisable fields |
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Documents |
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Job title and skills |
Managed from the employee file’s Job titles and skills tab |
Job title |
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Skills |
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Functions |
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Languages |
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Employee representative |
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Customisable fields |
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Documents |
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Comments |
Managed from the employee file’s Certifications tab |
Certifications |
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Certifications |
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Customisable fields |
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Comments |
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Documents |
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Trainings |
Managed from the employee file’s Training tab |
Training history |
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Documents |
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Comments |
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Appraisals |
Managed from the employee file’s Appraisals tab |
Appraisals history |
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Documents |
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Comments |
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Remuneration |
Managed from the employee file’s Remuneration tab |
Wages |
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Bonuses |
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Customisable fields |
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Documents |
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Comments |
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CV |
Managed from the employee file’s CV tab |
Initial training |
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Past professional experience |
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Customisable fields |
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Documents |
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Comments |
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Other information |
Possible to display customisable fields and other information in the Career tab |
Documents |
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Customisable fields |
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Comments |
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Application data |
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Registration |
Date of registration in the Kelio system |
Time contract |
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Assign working times |
Select the Hourly basis distribution(s) that the administrator will be authorised to access via Set up |
Assign work cycles (weekly/shift/cyclic/annualised hours schedules) |
Select the Work cycle(s) that the administrator will be authorised to access via Set up |
Assign calculation configurations |
Select the Calculation configurations that the administrator will be authorised to access via Set up |
Assign end-of-period calendars |
Select the End-of-period calendars that the administrator will be authorised to access via Set up |
Assign periodic overtime |
Select the Periodic overtime that the administrator will be authorised to access via Setup |
Assign TOIL calendars |
Select the TOIL calendars that the administrator will be authorised to access via Set up |
Assign authorised accounts |
Select the Special hours, Bonuses, Overtime that the administrator will be authorised to access via Set up |
Assign authorised functions |
Select functions such as Compensatory leave or Flexileave absences that the administrator will be authorised to access via Set up |
Assign remote working cycles |
Select the Remote working cycles that the administrator will be authorised to access via Set up |
Anomalies and alerts |
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Assign control programmes |
Select the Control programmes that the administrator will be authorised to access via Set up |
Customise checks |
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Activities |
Information linked to the management of the employee’s activities |
Default activities |
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Authorised types for task(s) |
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Authorised types for cost centres |
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Authorised types for the customer(s) |
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Customisable fields |
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Public holiday calendar |
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Assign public holiday calendars |
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Configure the public holidays by exception |
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Rights |
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Employee profiles and rights |
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User |
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Portal rights |
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Rights on terminals |
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Manage personal codes |
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Assign access profiles |
Select the profiles that the administrator will be authorised to access via Set up. Assignment is done from the Access rights tab only if the employee has been created via access control. |
Manage enrolment on client workstations |
Enrolment, if the client workstation is equipped with a fingerprint reader |
Manage USB readers to recover the latest badge read |
Connect a USB reader to recover the number of the last badge read |
Rights on the Employee Self-Service/Mobile Self-Service |
User rights > Rights on the Employee Self-Service/Mobile Self-Service |
Rights on HR applications |
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Rights on the Collaborative tools application |
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Access rights |
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Assign rights profiles |
Select profiles that the administrator will be authorised to access via Set up |
Assign specific populations |
Select populations that the administrator will be able to assign via Set up |