Employee - Employee Self-Service

Common

View the rest schedules in the absence calendars

Shown in grey on the calendars

Hide the attendance modification indicator

Hide the indicators for the modified attendances Only relates to the employees with "Automatic clockings" or automatic attendance time generation as attendance management

Hide the automatic attendance indicator

Hide the automatic attendances

Customise the display of absence/business leave types in the individual calendar

Select absence/business leave types to display in My Workspace > Request... > Calendar

Customise the display of absence/business leave types in the absence calendar of the others employees

Select absence/business leave types to display in My Workspace > Request... > calendar other employees

By clicking on Set up, you can choose which types to anonymise, hide or display in colour/abbreviation. The day's absences in the user's portal will also be filtered according to this right.

Display absent employees in the day's absences tile

The activation of this right allows you to display the day's absent employees on the user's portal.

Hide the ID numbers of other employees

Hide the ID number in the absence calendars of other employees in the Requests screen, the personal results screen and the tasks to process screen

Anomalies/Alerts

My Workspace > Anomalies/Alerts

Anomalies/Alerts monitoring

Receipt of anomalies/alerts by email with the details in the content

Reception of the list of anomalies via the various media

Display anomalies/alerts on the portal

Select which anomalies to display on the portal via Set up and enable Anomalies/Alerts in the Notification type tile

Justify anomalies/alerts

The employee can justify the anomaly by sending an email to their manager.

Real-time monitoring of anomalies/alerts by email

Reception of the list of anomalies via the various media

Receipt of anomalies/alerts by email with the details in the content

Real-time anomalies/alerts monitoring by SMS

Employee file

My Workspace > Employee file

Go to the employee file

Select the contents of the employee file that the employee will be authorised to access by selecting the User - Employee file profile from the dropdown menu or via

Be informed by email when your file is modified

Directory

View the personnel directory

Select the data displayed in the directory through Set up

View the directory of useful numbers

Medical appointments

Be notified via the portal of their next medical appointments

Enable medical appointments in the Notification type tile

Be notified by email for future medical appointments

Select the number of days before the appointment via Set up

Receive a reminder email for their next medical appointment

Select the number of days before the appointment via Set up

Receive invitations to appointments in their agenda

HR process

Process a task

My Workspace > Tasks to be processed

Submit free files

Allows you to submit free files (in addition to those required) when processing a task

Receive email notifications of tasks to be processed

Attendance

Clock in and out or indicate attendance

Select access to the virtual clocking terminal according to remote working via Set up

Clock absences

Only for the absence types for which the Clocked on terminal check box has been activated

Clock O.T.A. (Overtime Total Allocation)

Clock O.T.A. check box

Clock an interruption of balance total

... > Interrupt balance

Clock breaks on site

... > Break

Clock paid breaks (with conditioned duration)

Consult daily balance

... > Consult the results

Consult the daily balance closed the previous day

Consult the weekly balance

Consult the weekly balance closed the previous day

Consult the periodic balance

Consult the periodic balance closed the previous day

Consult the total balance

Consult the total balance closed the previous day

Display an account's annual total in the attendance indication

Choice of an account via the scrolling menu. Only relates to employees with attendance indication options as attendance management.

Clock activity(ies)

If you have the Kelio Intranet Activities option, you can set up the activity virtual clocking terminal.

Simplified mode

With this option, the user can clock an activity and/or a cost centre. Only the activities and/or cost centres that have been set up are available. The 10 shortcuts are set up either in the rights module by the Set up button or in the Time & Activities module.

Expert mode

With this option, the user can clock an activity and/or a cost centre with no restrictions. The procedure is the same as for clocking-in/clocking-out. He/she must choose the activity and/or cost centre type from the authorised list or via the search engine.

View activity clockings

... > Consult the results

General information

Attendance

... > Attendance

View daily balance

... > Attendance, Detail of totals

View total balance

Absences

... > Absences;

For Modifications or Additions, select the absence types and the entry modes via Set up

View absence calendar for other employees

... > > Absences of other employees; Absences with hidden absence types

The employee views the absence calendar of its department by default. You can make other absence calendars visible by configuring them in your rights on the Employee Self-Service in your employee or user file.

Results

Contracted total

... > Totals

Actual total

Paid total

Normal total

Absence total

... > Abs. totals

Estimated absence total

Overtime total

... > Accounts

Special hours total

Bonus total

Balance

... > Balances

Late arrivals and early departures

... > Late arrivals

Hourly basis interval

... > Totals

Balances

... > Balances

Estimated balances

Result viewing period

Daily results

Activates the selection parameters in the calendar

Weekly results

Cyclic results

Periodic results

Date to date results

Account transfer

My Workspace > Account transfer

Create account to account transfer requests

Make a transfer request previously created in the Calculation functions

Receiving alert emails concerning transfer request validations

Annualised hours

My Workspace > Personal results > Annualised hours

Weekly annualised hours completed

Weekly annualised hours contracted

Periodic annualised hours completed

Objective of annualised hours period

Weekly annualised hours balance

Weekly compensation balance

Plan

Consult the employees' individual monthly planning

My Workspace > Personal results > My Planning

Choose a planning report template

Consult the employees' individual weekly planning

Consult the section's planning - Day

Consult the section's planning - a.m., p.m.

... > Section planning

Choose a planning report template

Consult the section's planning - a.m., p.m., night

Consult the section's planning - Hour

Print

... > Reports

Print absence files

The reports are edited in PDF file format that you can then print or store on a storage media. However, these reports can only be viewed if specific software, such as Adobe® Reader®, is installed on your workstation.

Print out the end-of-period report

Absence requests

My Workspace > Absence request > ...

Create absence requests

... > Create a request

Configure an access exception for absence requests

Make an exception in the access filtering

Waive split vacation days (fractionnement)

The waiver will be asked for each absence request for a reason concerned

Correct/delete existing absence files

... > List absence requests

View estimated absence totals

... > Estimated absences

View estimated balances

... > Estimated balances or Absence request

Enter the comment

Add a shared document to the past absence files

Remote working requests

My Workspace > Remote working request

Create remote working requests

Select the authorised elements via Set up

Automatic validation of remote working requests

Select types to be validated automatically via Set up.

View estimated balances

... > Estimated balances or Remote working request

General information

Receiving alert emails concerning request validations

View absence calendar for other employees

The employee views the absence calendar of its department by default. You can make other absence calendars visible by configuring them in your rights on the Employee Self-Service in your employee or user file.  This right also allows you to display the day's absences on the user's portal.

Declare your attendance

... > Declare

Modify/Delete the clockings which do not come from a declaration

Declare absence clockings

... ... > Declare, click the date Absence/business leave type

Warning as soon as an attendance is declared on a day with absence(s) or rest time

Alert message for people in attendance indication

View the estimated declared attendance total

Display the totals for a day's and a week's declarations

View the contracted total

Contracted total

View the daily schedule

Detail of declaration

Display an account's annual total in the attendance indication

View the annual total for an account (for example: Days worked) from the attendance indication screen

Mandatory comment on declared days

With validation

Receiving alert emails concerning your attendance validations

Declare his/her activities

Choose between Percentage, Duration, Period mode

Task(s)

Select the authorised elements via Set up

Cost centre(s)

Client(s)

View your work schedules

View your rest schedules

View your absences

View your public holidays

View your working hours

View registered activity totals

Consult the change logfile

Comments

Modify a checked day

Modify a day which has already been controlled

Declare your attendance

A user who declare his/her activities and who has an attendance management mode other than Clocking can declare simultaneously his/her attendance and activities. In this case, there will be no need to access the Attendance declaration tab.

View codes for activity concepts

Filter activities by folder

Folders

Rules/Extensions

Authorise access to rules/extensions on request

Select the authorised elements via Set up

Authorise access to rules/extensions on automatic execution

Select the authorised elements via Set up