Managing the visits schedule

To see an external person’s visits, click on ADMINISTRATE > Visitors > Visitors > List of visits. The system displays a table with all the visits for the visitors for employees from the population of the user receiving the visitor. The visits are presented in ascending chronological order over the period of one week.

1.Select the relevant individual in the list at the bottom of the screen.

2.Change the Period for which you want to see the visits by entering the Dates or by clicking on the date in the calendar that can be displayed using the button. To change the period quickly, use the drop-down menu which offers the following choices:

a.Next 7 days

b.Today

c.Current week (from Monday to Sunday containing the current day)

d.Preceding week (from Monday to Sunday)

e.Next week (from Monday to Sunday)

3.Filter the visits displayed according to their Status. Simply activate or deactivate the corresponding check boxes and Apply.

Each occurrence of the visit between these dates is displayed with the appropriate colour. Information indicates recurring visits. The number listed in brackets stands for the visit counter.

•Visits to come (blue)

•Visit finished and taken place (black)

•Visits finished and not taken place (red)

•Visits in progress (green)

•Visitors waiting (purple) - the visit must have been previously validated by an administrator

•Blocked visits

4.To see the details for a visit, double-click on it. By doing this, you can make changes.

5.You can use the buttons in the right-hand side of the table to easily Start or or Close visits.

A click on the Disallowed events button displays a list of all restrictions concerning this person. The purpose of an access restriction is to prohibit all accesses for a person or a badge.

The ADMINISTRATE > Visitors > Visitors > Visitors schedule menu presents a record of an external person’s visits in calendar view. Running the mouse over a visit in the calendar displays the start and end times as well as the name of the person being visited, if this has been entered.

A click on the Disallowed events button displays a list of all restrictions concerning this person. The purpose of an access restriction is to prohibit all accesses for a person or a badge.

To switch back to table view, open the List of visits.

To create a visit, please followed the stages. You can also Modify, Duplicate, Remove or Print a visit.