Schedule management for individuals is available from the ADMINISTRATE > Employees > Staff planning menu. Employees are then listed at the bottom of the screen (Area 5). By single clicking on a person, it is possible to open the management screen of his/her access authorisations.

On this screen, you can:

tog_minus        Consult access rights

The calendar displays the profile assigned to the employee when you position the mouse over it. A double-click on a day gives you the Daily detail and allows you to display, access by access, the access authorisations for the employee. This viewing window also provides the current access types (blocked, identification, etc.) and the special authorisations or lockouts, if any (orange, red, green).

tog_minus        Assign an access profile to people

From this screen, to assign an access profile to the employee, you must:

1.Select the Site used in the dropdown menu above the calendar.

2.Click on the icn_paintbrush button, Profile tab.

3.Select the profile and place it on the assignment start date in the calendar. A new profile assignment line is displayed in the window.

4.Select the authorised Site and the start and end dates for this employee.

5.Click the Save, then Validate buttons.

icn_info

It is possible to allocate several profiles from one date to another date to the same employee. An access profile may not have an end date. In this case, it applies all the time.

tog_minus        Manage exceptions

From this screen, you can create a 24/24h exceptional restriction or permission on all the profile’s access points.

1.Select the Site used in the dropdown menu above the calendar.

2.Click on the icn_paintbrush button, Exceptions tab.

3.Click either on Exception, Restriction or Authorisation, then position the mouse on the calender at the desired start date.

4.Select Restriction or Authorisation depending on the exception to be created.

5.Enter the start and end date and time in the relevant fields.

6.Enter a Comment if necessary.

7.Click the Save, then Validate buttons.

4.Enter the start and end date and time in the relevant fields.

5.Select the crossings by clicking the icn_3 dots button. Click on the crossing, the area, etc. then on the icn_arrow_right button to add it. The icn_double arrow_right button allows you to add all accesses whereas the buttons icn_arrow_left and icn_double arrow_left allow you to delete them. Click on the Confirm button.

6.Click on the site, an area or a crossing direction in order to associate an Authorisation planning with it.

7.For a sub-level in the organisation chart of crossings, you can impose the inheritance of authorisations of the higher level by activating the box Identical to the higher level.

8.Activate the box Authorisations from work schedules in order to authorise the crossing only during the standard working hours of the employees’ schedules. This allows you, in case of a schedule change for an employee, not to change the setup of his/her profile insofar as the authorisations come after the change.

9.You can block access during an absence by checking the Absences generate temporary restrcitions box. The absences concerned will have to however be selected.

10. In the case of a crossing setup as such (and not an area), a frame Associated crossings allows you to select other crossings that will then inherit from the same setup. To do this, click the icn_3 dots button, select which crossings are to be associated and then click the Save button. This allows you, in case of a schedule change for an employee, to reflect the change automatically on all associated passage doors.

11.Click the Save button to save the exceptional access.

icn_info

You may assign exceptional access to groups btn_liste_salarie_add_multi_red05.

icn_info

Exceptions can be easily repaired in the calendar thanks to their colour code.

tog_minus        Seeing objections

The purpose of an access restriction is to prohibit all accesses for a person or a badge. When an employee is disallowed, this will appear in red in the calendar.

tog_minus        Print the personal access schedule

1.Keep the employee currently selected or select a level from the organisation chart.

2.Via the Format tab, select in the list the type of printout required, indicate if you want a Page break between the employees.

3.Indicate if you want the crossing details and select the period for the printout.

4.Validate.

icn_info

Right-click on the day concerned to change an exceptional allocation, then on Modify.