Attendance screen

In this column you can find the week number, the dates of the week and the abbreviation of the schedule which is assigned to the selected employee. You can quickly change the week using the arrows.

The system takes you directly to the current week but it is possible to go back several weeks using the vertical scrollbar.

When you click on one of the boxes, the Schedule box at the bottom of the screen appears and you can then:

1.View the daily schedule for this period and modify it using the drop-down menu or by clicking on . Click on Return to schedule from work cycle to reassign the original schedule to the employee.

2.Modify the in and out times of working periods or add them (creating additional working periods).

3.Use the arrows to reduce or increase the Contracted time of the day.

4.Force the Contracted time for the day by ticking on the corresponding box and selecting a specific number of hours.

5.Enter a comment in the Schedule comment tab (e.g. specify information about a post, a maintenance team visit, etc.)

You have access to a customisable attendance table showing the different clockings In and Out, attendance notifications and attendance time declarations made by the employee for the period in question.

Certain attendances appear with the logo . These are the ones generated by the system. These are automatic clockings out and clockings in and out generated from the work periods stated in the daily schedules if you have activated the Generate clockings automatically check box when creating the schedule in the Setup > Schedules and cycles > Schedules menu.

Modifying an attendance:

You can modify an attendance by clicking directly on the relevant attendance and entering the new time, by selecting it and clicking on

The procedure to be followed is then the same as in the other screens, you must:

1.Select the attendance you wish to modify, then enter the new time/duration or click on .

2.Enter the time/duration and potentially the type of clocked business leave or breaks.

3.Save then Close.

Modification of an attendance is indicated by the symbol. You can hide this symbol using the button, however. To do so, click on Customise and remove from the list the symbol that you do not want to display on screen in the Indicators displayed with an icon column.

Click on to switch to extended mode for a better understanding of the results. You can then display three lines with different content. You have the choice between:

•Modified attendances

•Actual attendances

•Calculated attendances

•Working periods

•Terminal

This allows you to easily compare the working periods and clockings performed, for example.

In this column, you can see the type abbreviation if the employee is absent or on business leave. Hover the cursor over it for more information.

When you click on the type, the Absences/Business leave tab opens at the bottom of the screen. This gives you access to more details on the type, the period and the entry mode and you can consult the absence requests that have been approved, denied or are pending. This screen displays the elements from the absence schedule.

The Total (contracted/actual) and Balance columns provide the values of the various accounts created in the system according to each day's schedule.

You can view:

•Contr.: the contracted time for this day.

•Actual: attendance time at the workstation (+ actual absences).

•Paid: time paid for each day (different from actual time in case of absence, paid break, public holiday, etc.).

•Normal: time paid less the day's overtime and/or special hours, if any.

•Day balance: daily difference between the employee's contracted time and paid time.

•Total balance: total difference between the contracted time and paid time.

All these accounts are calculated in relation to the setup of the daily schedule. You are free to create new ones (overtime total, bonuses, absence total, etc.).

Using the button, you can customise your results screen by adding your own columns.

A display rule per criterion can be implemented in order to automatically obtain relevant results adapted to the employee currently being managed.

For example, for an employee with annualised hours, the annualisation results will appear; for a manager with a fixed daily rate, the number of days worked will be displayed.

To do this, you just need to create customisations in accordance with 4 different criteria:

•Attendance management mode

•Time contract

•Work cycle

•Predefined fields

For each display criterion, you can associate different customisations according to your needs.

When viewing in grouped mode or if the employee does not match any of the criteria in the display rule, the default customisation applies.

The column contains the list of events or incidents day by day and their number.

One click on an icon provides details of the incident (type of anomaly, etc.) or the event (absence duration, type of bonus, etc.).

You may select the information to be displayed using the button.

In this column, you can add a comment about the day and/or view the comment from an attendance declaration. All you need to do is click on the button and check the box for the comment type in question.

This tab provides you with a detailed schedule and allows you to change the schedule if necessary, using the same method as in Schedules.

This tab allows you to create, modify, delete or view an absence type using the same method as in Absences/Business leave.

This tab allows you to create, modify, delete or view an activity, a cost centre or a client using the same method as in Activities.

This tab allows you to create, modify, delete or view the programmed remote working, as well as the current requests.

1.Go to the day for which you want to create a new remote working file.

Remote working file

2.Click on to switch to creation mode.

3.Use the dropdown list to select the type that you wish to assign.

4.Indicate when you want the remote working to begin and end.

5.Return to remote working type from remote working cycle allows you to restore the default type when a type has been assigned by exception.

Remote working request

6.You will only see the checked requests for the selected day.

7.Send a reminder email/SMS to the validator(s) to notify the people concerned in case they have forgotten.

8.As a validator, you can validate/deny the request directly on this screen by selecting the status from the dropdown menu.

9.Save.

In this tab, you can acknowledge an anomaly or send an alert using the same method as in Supervise.

This tab enables you to understand the break time calculations once a Break window has been set up in the daily schedule.

This tab allows you to create, modify, delete or view an addition/reduction using the same method as in Advanced functions.

File run

This tab shows the transfer files that have been run during the course of the day. Run values can be modified on a case-by-case basis. The file values are accessed via the Processbutton and can be changed individually. A modified file is indicated by a .

In the event of an error, the Default values button reverts to the original calculation.

Account transfer requests

This tab shows the account transfer files requested by the employee, with the details for each file and the symbol corresponding to its status.

This tab shows the rules/extensions run on the selected day, with the details for each file and the symbol corresponding to its status.

This function allows a user to easily distinguish the days that have already been processed from those that still need to be done. This check function is to be enabled for any rule. Rule creation/modification is done in the Rules/extensions menu reserved for Kelio consultants. You may then "check" the open rule using the Check button.

Various information is shown on the screen:

•The Description of the rule to make it easier to understand it.

•The Detail of the rule, i.e. the calculation carried out.

•Click on the button in the Process column to open the validation mechanism specific to this rule, indicating the value to be broken down if necessary.

Four different options are available here:

• The administrator wants to process it later; the rule's icon remains red, that is in "to be processed" status.

• The administrator modifies it, the rule's icon turns blue, i.e. in "modified by the administrator" status.

• The employee modifies it, the rule's icon turns orange, i.e. in "modified by the employee" status.

• The administrator checks it, the rule's icon turns green, i.e. in "checked" status.